Brainvire Integrates SharePoint to Digitize Business Travel Form Portal

Did you know that 70% of employees anticipate being able to get business reimbursement forms independently? So having a system in place where, with the proper documentation in hand, an employee can breeze through the motions, is always welcome.

Our client is one of the largest food, healthcare, and consumer corporations in the Middle East. They have been in business for 75 years and have a rich history of producing and distributing over 34,000 SKUs throughout the retail and service industries. In addition, they have 29 vertically integrated entities that allow them to operate in the Gulf and other niche areas.

In addition, their massive business necessitates international travel from its staff members, which may be time-consuming and difficult for some. As a result, they sought the simplest route made possible by technology.

“Employees had to manually fill out a form with their spending data for the client’s travel expense management system. We have shifted to a paperless system for tracking their out-of-town costs. In addition, we are creating a web-based interface enabling customers to manage their travel costs online,” said Chintan Shah, CEO of Brainvire. 

For business trips, the client requires the development of an online gateway. We presented the idea to the customer and demonstrated the smooth operation of the route for their business.

We supplied an initial cost estimate and asked for access to the client’s SharePoint server so that our engineers could begin setting up test accounts for the clientele.

We created a Business Request Form in Microsoft 365 to help them collect the data they need to handle travel requests and charges. We designed a system in which the client’s end-user or employee may enter their name, job title, department, travel destination, trip purpose, trip start and finish dates, number of hotel stays, and other essential information.

Upon receipt, the form will be sent to the employee’s “Line Manager” for review and approval and then to the “General Manager Or Director” for final approval. Once both parties have signed off on the paperwork, it will be sent on to the Travel Agency. An email interface will notify employees or users of the decision to approve or reject.

Staff members who have submitted expenditure reports will be informed of the decision about their information through email.

The creation of Brainvire will be a huge step forward in streamlining the company’s process for workers to organize trip reimbursement.

For further information about Brainvire’s SharePoint development offerings, don’t hesitate to get in touch with us at info@brainvire.com.

About Brainvire

Brainvire is one of the world’s fastest-growing IT consulting firms, with a mission to create a difference in society through technology. Brainvire offers exclusive consultancy services such as Business Intelligence, Digital Marketing, Cloud ERP, CRM for E-commerce, etc., for diverse industry verticals while keeping customer satisfaction as its top priority. Over the past 20 years, Brainvire has built exceptional IT services and consulting team of more than 1500 people and served more than 2000 customers across the world.

Brainvire is a proud Odoo Gold Partner, Adobe Commerce Partner, Magento Partner, Microsoft Gold Partner, Salesforce Partner, SAP Gold Partner, and AWS Partner. It has earned many accolades such as Company of the Year, Top IT Services Firm, Top Mobile App Developers, and Best eCommerce Development Company, Inc 5000, The Dallas 100 Entrepreneur Award, Deloitte Fast 500, Silicon Valley Business Journal: Fastest Growing American Company, and Great Place to Work by various prestigious platforms.